Policies

Sustainable Certification™ is committed to be fair, informed and objective in all actions and decisions taken at all levels. A conflict of interest may affect the way a person acts and make decisions, or the way they vote in- group decisions. We at Sustainable Certification asks all stakeholders to recognize /identify all conflicts of interest and to take action to ensure that personal or individual interests do not affect our service provisions and/or decisions.

Declaration and management of conflicts of interest are specifically required for all members as part of their legal responsibilities.

Scope:

This policy will apply to all audit and certification services. As well as complaints and appeals.

Definition:

For the purposes of this policy, conflict of interest can be defined as:

This will include situations in which:

1. close personal friends or family members are involved in service allocation or awarding of contracts that may conflict with certification decisions
2. an individual is involved with another organization that is in a competitive relationship with our organization and therefore may have access to our plans or financial information
3. an individual is bound by prior agreements or allegiances to other individuals or agencies that require them to act in the interests of that person or agency or to take a particular position on an issue.

Policy statement:

• Sustainable Certification™ is committed to ensuring that personal or individual interests that conflict with the interests of the organization are identified and managed so that they do not affect the services, activities or decisions of the Organization. Specifically, we will:
  • Not engage individuals where a conflict is identified
  • Abstain from voting on decisions
  • Registering known conflicts of interest using the SCPL system registers
• The SCPL online system used to monitor all potential and actual conflicts and will be recorded in the system, showing:
  • Name, and the nature of conflict
• Identifying and declaring conflicts of interest to certification clients through the online system and email trails
• All personnel involved in certification and other decisions are required to declare any potential or actual conflicts of interest they are aware of. the system will send email to get confirmation of any conflict at the beginning of every financial year. Controls are in place in the SCPL online system to prevent access to information should a conflict of interest be identified.

Swami Nathan

Chief Executive Officer(CEO)
Sustainable Certification™ Pty Ltd
22^nd September 2025

To find out more give us a call on 1800 024 940